![]() Once received, the employer will determine the most effective and efficient means to forward the mail to the employee, including but not limited to secure email, eFax, SharePoint, or private delivery carrier.Įmployees must follow all current IRS requirements regarding mail and the protection of sensitive information. IRS will determine the administrative address where the receipt and processing of an employee’s mail occurs. Mandated by the Deputy Commissioner of the IRS in 2001, all mail is to be opened in a centralized mail room or in the official designated mail opening area. Promptly return the misdirected mail to the carrier, whether USPS or SPC and bring to the attention of the LPOC/TPOC. Mail erroneously delivered to any IRS office with a different address from the IRS location (e.g., addressed to XYZ Corp), should not be opened. When there is insufficient information to sort the mail piece, the LPOC or designee contacts the TPOC or local designee to assist in identifying an intended recipient. The LPOC opens incoming mail according to local procedure and sorts to the extent possible. Mail operations and functions include receiving, opening, date stamping, sorting, routing, controlling and following up on delayed mail shipments. Offices that have a separate mail/copy area will not be assigned an additional postal meter, SPC drop-off or pick-up. The POD mailroom is the location where delivery and processing of all POD mail occurs. TPOCs have the knowledge and familiarity with mail and all the available services, so that the most cost-effective and reliable methods are used.Ī designated BOD office space may include a mail/copy area. The responsibility for mail operations guidance and direction for all of the IRS resides with FMSS Facilities Support.Ĭentralizing responsibility and supporting an active liaison with the USPS and SPC will ensure the Mail Management Program’s efficiency. Mailroom operations reside with the Business Operating Division (BOD) in the Submission Processing Center/Campus environments and with FMSS in non-Campus environments. The success of the Mail Management Program is dependent on Postal and Transport (PTP) Section employees, Facilities Management and Security Services (FMSS) Analysts, Territory Points of Contact (TPOCs) and field office Mail Program Local Points of Contact (LPOCs). This section discusses the relationships between the Distribution Requirements Branch (DRB) of Wage and Investment (W&I) and IRS representatives in the overall Mail Management Program. The total shipment weight, to a single destination, should be more than 13 ounces but less than 750 lbs. and shipped in either your own packaging or carrier supplied envelopes or boxes. Individual packages weighing less than 150 lbs. Government, authorized by law to be transported in the mail without prepayment of postage. Government agencies that relates solely to the business of the U.S. Operate under a contract and refers to a company that owns the vehicles used to transport its own goods. The product enables licensed mailers to process mailing lists and update them with the new addresses before mailing. This applies to both USPS mail and SPC shipments.Ĭonsists of letters, memoranda, post cards, documents, forms packages, publications, computer tapes and tax data (returns and remittances.)Ī USPS product that contains permanent Change-of-Address (COA) records and includes the names and addresses of individuals, families, and businesses who have filed a COA. Mail that requires the signature of the addressee or addressee’s agent upon receipt to supply evidence of delivery and/or for compensation of loss or damage. inside delivery, redelivery and reconsignment).
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